INMS 3 Plenary Meeting, 16th - 19th April 2018, Edinburgh

The INMS Project Co-ordination Unit (PCU) is pleased to announce that the Third Plenary INMS meeting (INMS-3) will be held from the 16th-19th April 2018 in Edinburgh, Scotland. INMS-3 will include a Project Partners Assembly (PPA), Stakeholder and Policy Advisory Group (SPAG) Meeting, and several Activity-related meetings. This will be the main meeting for the INMS community this year and we will be encouraging all project partners and members of the wider INMS network to attend. We also encourage any members of the INMS community who would like to hold events prior to, or just after, the INMS-3 meeting (i.e. Task/Activity or other nitrogen-related meetings) to contact us to discuss co-location of their meetings/addition of side events in Edinburgh to maximise the synergies for the project and for other nitrogen-related work.

There will be no cost to attend the meeting, however it is essential that you register to attend, to ensure that we have the correct level of catering. Registration is discussed below and will open in the next couple of weeks. 

The outline programme for the meeting is below; the main plenary sessions are marked in pink, with parallel sessions in light blue. We will start at lunchtime on Monday and finish at lunchtime on Thursday.

*All partners encouraged to attend parallel sessions as relevant to them.
 

Venue

The meeting venue will be the Principal Hotel, George Street Edinburgh, where a number of hotel bedrooms are available to book at a special rate of £139 per night, bed and breakfast; however unfortunately we have been informed that they are NOT able to provide accommodation on the Wednesday night (18th) under this allocation. To book these special rate rooms please contact The Principal Hotel on +44 (0)131 225 1251 (option 1) and quote code 'CEH-INMS3'. Note: To take advantage of this offer, you will need to book BEFORE 19th February. You will need to provide payment details to secure the booking, when you call. Please also note that it IS worth checking on the Principal Hotel website (or other hotel comparison websites) to see if rooms are available for the full duration of the meeting, although booking this way may cost more per night.

For the remaining night or for other accommodation options, there are many hotels in the centre of Edinburgh, close to the meeting venue. Accommodation is available for a variety of budgets and tastes and further information on local hotels will be added below into an 'accommodation' section when the information is available. 
 

Registration

A registration form for the meeting will be set up in the next two weeks. If you would like to apply for travel funds to attend, please read the 'Application for a Meeting Attendance Grant' section below. Please note that there will be a specific form for registering to attend the meeting (which is separate to forms for either attendance grants or visa paperwork).
 

Application for a Meeting Attendance Grant

General Principles

The PCU wishes to facilitate the attendance of as many partners as possible, while ensuring that the key persons for each Activity are also able to attend. However, there is of course a finite level of direct travel funding available from the project.

Funding Available

In order to maximise the attendance possible at the meeting, we are offering in the first instance 'Meeting Attendance Grants'. A 'Meeting Attendance Grant' is awarded to cover up to a maximum level of costs, i.e. it is NOT intended to cover the full costs to attend the meeting (flights, accommodation, transit, meals). During the meeting, coffees and lunches will be provided and potentially one evening meal (tbc), which will save some costs. Offering a 'Meeting Attendance Grant' provides the flexibility for the participant to organise which costs will NOT be covered and will spread the total INMS resource further.

In exceptional circumstances we may offer to cover all the costs of attendance however we will be limiting this option, to maximise the use of resources available. We hope that in most cases, a Meeting Attendance Grant will be sufficient. A comment box has been provided in the form if you need to provide further details of your requirements. Two levels of Meeting Attendance Grant are available, one for those travelling from Europe (up to 750 USD) and one from outside Europe (up to 1000 USD). Please note that the meeting is in the UK, but the grant award (and preferred reimbursement currency) will be in US DOLLARS; please take this into account when considering your costs. 

Applications and Award Process

If you wish to apply for a Meeting Attendance Grant, please use the form here to apply. The deadline for submission of the form is 19th February. After the deadline has passed, we will alert you as soon as possible whether your application has been successful. Please do not book any travel or accommodation until you have received confirmation that you will receive funds to attend. Please note that costs to attend will need to be organised (and paid for) by the participant, after the meeting, the participant will then need to apply for reimbursement (with supporting receipts) up to the maximum level of the Meeting Attendance Grant.
 

Documents for Visa Applications, Invitations etc.

We are happy to provide any documents you may need, to attend the INMS-3 meeting, e.g. invitations or other documentation for visa applications. If you are applying for a Meeting Attendance Grant, then you can add your documentation needs in the application form. If you are NOT applying for a Meeting Attendance Grant, but still require further documentation, then please use the form here, to apply. We aim to provide the documents as soon as possible, as we know that timing can be an issue for visa applications. 

 

Event Date: 

Monday, April 16, 2018 to Thursday, April 19, 2018